What is the shortcut key for Print Preview?

In Microsoft Word and Excel, the shortcut key Ctrl + F2 is used to open the Print Preview window. This allows users to see how their document or spreadsheet will look when printed. It shows the layout, margins, page breaks, and other formatting details before sending the file to the printer.

While Ctrl + P is commonly used to open the Print dialog directly, Ctrl + F2 focuses specifically on the Print Preview function, helping you verify the formatting before printing.

Let’s break down the options:

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  Ctrl + F2: Opens Print Preview (Correct Answer)

  
  


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  Ctrl + P: Opens the Print dialog (also includes preview in newer versions, but not specific to preview)

  
  


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  Alt + P: Activates the Page Layout tab, not used for printing

  
  


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  Ctrl + Alt + P: Not a default print-related shortcut in MS Office